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Executive Secretary

Job Code: EX-SEC

Job Title: Executive Secretary

 

Responsibilities

- Maintain executive’s agenda, plan appointments, board meetings, conferences etc.

- Attend meetings and keep minutes.

- Receive and screen phone calls and redirect them when appropriate.

- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

- Prepare invoices or financial statements and provide assistance in bookkeeping.

- Maintain electronic and paper records ensuring information is organized and easily accessible

-Conduct research and prepare presentations or reports as assigned.

Requirements

- Proven experience as executive secretary or similar administrative role

- Proficient in MS Office and "back-office" software (e.g. ERP)

- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

- Familiarity with basic research methods and reporting techniques

- Excellent organizational and time-management skills

- Outstanding communication and negotiation abilities

- Integrity and

- Degree in business administration or relative field

 

    Mail to: careers@vanilloz.com

    Please include job code at email subject

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